From offer to onboarded in an hour.
Offer letters, contractor agreements, right-to-work declarations and inductions — bulk-sent, signed on mobile, retained for the full Fair Work record-keeping period.
The paperwork your team sends every week.
Offer letters
Personalised offer letters bulk-sent from your ATS with reminders that don't need a recruiter to chase.
Independent contractor agreements
Long-form contractor agreements with schedules and rate cards, signed in one envelope.
Right-to-work declarations
Candidate declarations on visa status, work rights, and VEVO check consent.
Induction sign-off
Site-specific or client-specific inductions completed before the placement starts.
Deeds of confidentiality
NDAs and restraints sent to candidates ahead of client introductions.
Renewals & extensions
Annual contractor renewals bulk-sent from a CSV.
From draft to signed PDF in minutes.
- 1
Pull from ATS
Import candidate details from a CSV or your ATS.
- 2
Bulk send
One envelope per candidate, all in one click.
- 3
Auto-remind
Reminders nudge stale candidates without you chasing.
- 4
Retain 7 years
Fair Work record kept long-term, exportable per worker.
What your regulator expects — and how KoalaDoc maps to it.
We describe how our features support each obligation. We don't claim certifications we haven't earned — see the security page for the full picture.
Fair Work Act 2009 + Fair Work Regulations
Fair Work OmbudsmanRecords of employment retained for the 7-year statutory period, with per-worker export ready for an FWO audit.
State labour-hire licensing
LHLA QLD · VIC · SA · ACTAuditable worker engagement records per placement — exactly what state labour-hire licensing authorities ask for during compliance reviews.
Migration Act 1958 + VEVO / work-rights checks
Department of Home AffairsSigned candidate declarations with timestamp, IP, and user-agent — tamper-evident proof of the candidate's representation of their work rights at the time of signing.
Privacy Act 1988 / APPs (incl. sensitive info)
OAICCandidate PII, including sensitive info on health, criminal history or visa status, stored AES-256 encrypted in Sydney with role-based access by recruiter.
Spam Act 2003
ACMAVerifiable consent capture for marketing communications, with a timestamped record of the consent for unsubscribe disputes.
The questions we hear most.
Can we bulk-send 50 offer letters in one go?
Yes. Upload a CSV of candidates and KoalaDoc produces a personalised envelope for each, with individual audit trails returned as they sign.
How does this work with our ATS?
Most ATS exports drop straight into our bulk-send CSV format. Direct integration is on the roadmap — talk to us about your stack.
Are signed contracts retained for Fair Work?
Yes. Every signed envelope is retained for the full 7-year period and beyond, with per-worker export for FWO audits.
Compliance isn't a tick-box. It's the foundation.
ETA 1999
Every envelope satisfies the Electronic Transactions Act 1999, with tamper-evident PDFs and trusted UTC timestamps.
Sydney data residency
Your documents never leave Australia. Encrypted at rest with AES-256, hosted in ap-southeast-2.
Privacy Act 1988
APP-aligned data handling. Export and deletion workflows for end-to-end Australian privacy compliance.
Breach notifications
Built-in incident response with the Notifiable Data Breaches scheme — owners and admins are alerted immediately.
Try KoalaDoc free for seven days.
No credit card. No subscription. Send your first envelopes on us and decide afterwards.
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