Parental consent, signed before the bell.
From enrolment to excursion permissions to USI training plans, KoalaDoc gives schools and RTOs a signing workflow that ASQA, TEQSA, and parents can all live with.
The paperwork your team sends every week.
Student enrolment
Multi-page enrolment bundles signed by parent or adult student in one envelope.
Parental consent & permissions
Excursion, medical, photo, and IT acceptable-use consent forms — mobile-friendly for time-poor parents.
USI training plans (RTOs)
Training plans acknowledged and signed under the Standards for RTOs 2015.
Staff contracts & WWCC declarations
Teaching staff contracts and working-with-children declarations on hire.
CRICOS written agreements
ESOS-compliant written agreements with overseas students, retained for two years post-completion.
Behaviour & code-of-conduct sign-off
Student and parent acknowledgement of school policies and codes of conduct.
From draft to signed PDF in minutes.
- 1
Bundle the forms
Multiple forms become a single envelope.
- 2
Send via SMS or email
Parents sign on the phone they actually use.
- 3
Witness & co-sign
Second parent or guardian fields where required.
- 4
Retain long-term
Records kept for ASQA, TEQSA, and ESOS retention periods.
What your regulator expects — and how KoalaDoc maps to it.
We describe how our features support each obligation. We don't claim certifications we haven't earned — see the security page for the full picture.
Standards for RTOs 2015
ASQAWritten training plans signed and retained long-term. Per-student export covers the 30-year retention of student results and 6-month retention of other records expected under the Standards.
ESOS Act 2000 + National Code 2018
Department of Education (CRICOS)Written agreements with overseas students captured with signature evidence and retained for the two-year post-completion period required of CRICOS providers.
TEQSA Higher Education Standards Framework
TEQSAAuditable student records and consent management with per-student envelope grouping, supporting the Threshold Standards on student information and records.
Child Safe Standards & WWCC requirements
State Child Safe schemes · WWCC registriesVerifiable parental consent and WWCC declarations with timestamp, signer identity, and tamper-evident sealing.
Privacy Act 1988 / APPs + state student-info privacy
OAIC · state regulatorsStudent and parent PII stored AES-256 encrypted in Sydney, role-based access by year level or campus, and deletion workflows for departed students.
The questions we hear most.
Will parents need to install an app?
No. Parents tap an SMS or email link, sign on their phone's browser, and they're done. No app, no account.
Can both parents sign separately?
Yes. Each parent or guardian gets their own link and signs independently. The envelope seals once everyone is done.
Are records retained for ASQA's full period?
Yes. We keep envelopes long-term and provide per-student export so RTOs can satisfy ASQA's 30-year results-retention expectation.
Compliance isn't a tick-box. It's the foundation.
ETA 1999
Every envelope satisfies the Electronic Transactions Act 1999, with tamper-evident PDFs and trusted UTC timestamps.
Sydney data residency
Your documents never leave Australia. Encrypted at rest with AES-256, hosted in ap-southeast-2.
Privacy Act 1988
APP-aligned data handling. Export and deletion workflows for end-to-end Australian privacy compliance.
Breach notifications
Built-in incident response with the Notifiable Data Breaches scheme — owners and admins are alerted immediately.
Try KoalaDoc free for seven days.
No credit card. No subscription. Send your first envelopes on us and decide afterwards.
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