Signatures your matter file can rely on.
From costs agreements to contracts of sale, KoalaDoc gives small and mid-sized practices a signing workflow that holds up at the LSC, in tribunal, and in court.
The paperwork your team sends every week.
Contracts of sale & s66W certificates
Send non-PEXA conveyancing documents to vendors and purchasers with order-of-signing, witnessing fields, and locked PDFs.
Costs agreements & disclosure
Bundle your costs disclosure, client agreement, and authority to act in one envelope with order-enforced signing.
Client authorities & retainers
Templates for authority to act, change of solicitor, and ongoing retainers — reusable across the firm.
Statutory declarations & affidavits
Witness fields, ID capture, and a tamper-evident seal for declarations under state Oaths legislation.
Briefs & counsel engagements
Send briefs to counsel with confidentiality acknowledgements and an immutable record of access.
Settlement authorities
Last-minute settlement authorities signed on mobile, sealed within seconds, ready for the file.
From draft to signed PDF in minutes.
- 1
Upload or template
Drag in your PDF or pick a saved template.
- 2
Add fields
Signature, initials, date, witness, and free-text fields.
- 3
Send & track
Email or SMS delivery with real-time status.
- 4
Seal & store
PKCS#12-sealed PDF with full audit trail to your matter.
What your regulator expects — and how KoalaDoc maps to it.
We describe how our features support each obligation. We don't claim certifications we haven't earned — see the security page for the full picture.
Electronic Transactions Act 1999 (Cth) + state ETA equivalents
Cth & State ETAsSigner identification via email or SMS, captured intent to sign, IP and user-agent capture, tamper-evident PDF, and a SHA-256 hash-chained audit trail — the three ETA reliability limbs (identification, intention, integrity).
Law Society / LSC professional conduct rules
NSW Solicitors' Rules · LPULReusable templates for written client authority, per-matter envelope grouping, and exportable audit packs that satisfy file-keeping obligations across NSW, Vic, WA, and other LPUL jurisdictions.
Trust account & costs disclosure
Legal Profession Uniform LawSigned costs disclosure and authority sealed with hash and UTC timestamp — directly admissible under Evidence Act 1995 §146 and §147 presumptions for computer-produced records.
Records retention
State Legal Services RegulationsLong-term retention with per-matter export. We do not delete signed envelopes unless you instruct us to.
Privacy Act 1988 / APPs
OAICClient PII stored AES-256 encrypted in Sydney (ap-southeast-2), row-level access control, role-based permissions, and DPA available on request.
The questions we hear most.
Will a KoalaDoc-signed contract hold up in court?
Yes. Documents signed via KoalaDoc satisfy the reliability test in s10 of the Electronic Transactions Act 1999, and the sealed PDF plus audit trail meets the integrity standard relied on by Australian courts. We've designed for admissibility under Evidence Act §146/§147 from day one.
Can we use it for witnessed documents like statutory declarations?
Yes. You can add a dedicated witness role to the envelope. Note state-by-state rules on remote witnessing still apply — KoalaDoc gives you the signing infrastructure, not the legal advice on whether remote witnessing is permitted for your document type.
Where is our client data stored?
In Sydney (ap-southeast-2), encrypted at rest with AES-256. Your client files never leave Australia.
Compliance isn't a tick-box. It's the foundation.
ETA 1999
Every envelope satisfies the Electronic Transactions Act 1999, with tamper-evident PDFs and trusted UTC timestamps.
Sydney data residency
Your documents never leave Australia. Encrypted at rest with AES-256, hosted in ap-southeast-2.
Privacy Act 1988
APP-aligned data handling. Export and deletion workflows for end-to-end Australian privacy compliance.
Breach notifications
Built-in incident response with the Notifiable Data Breaches scheme — owners and admins are alerted immediately.
Try KoalaDoc free for seven days.
No credit card. No subscription. Send your first envelopes on us and decide afterwards.
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